Privacy & Cookie Policy

Privacy Policy

At Offshore Trading Company, we prioritize the privacy, security, and confidentiality of your personal data. This Privacy Policy explains how we collect, use, maintain, protect, and disclose personal information, ensuring compliance with regulations such as the Cayman Islands Data Protection Act and the General Data Protection Regulation (GDPR).

1. Introduction

Offshore Trading Company (“the Company”) is committed to managing your personal data in accordance with local and international data protection laws. Our goal is to facilitate business relationships, meet regulatory requirements, and protect your rights.

2. Data Protection Principles

We follow these core data protection principles:

Lawfulness, Fairness, and Transparency: We process personal data lawfully and transparently. You will always know how and why your data is being used.
Purpose Limitation: We only use your personal data for legitimate, clearly defined purposes.
Data Minimization: We collect only what is necessary.
Accuracy: We keep your data accurate and up-to-date.
Storage Limitation: We store your data only for as long as necessary for the intended purpose.
Integrity and Confidentiality: We implement robust security measures to protect your data.
Accountability: We are responsible for upholding these principles and can demonstrate compliance.

3. Data Collection and Processing

We collect and process personal data for a variety of business activities, such as:

Human resources management
Client onboarding and account management
Marketing and communication
Compliance with legal requirements

We process personal data based on:

Consent: You’ve provided explicit consent for specific processing.
Contractual Necessity: We need to process your data to fulfill a contract.
Legal Obligations: We’re required by law to process certain data.
Legitimate Interests: Processing data is necessary for our legitimate business interests.

4. Data Retention

Personal data is retained only as long as necessary. For example:

Client Data: Kept for the duration of the business relationship and any required legal retention period.
HR Data: Retained in accordance with regulatory requirements.

When no longer needed, data is securely deleted or destroyed.

5. Data Security

We protect personal data using industry-standard security measures such as:

Secure storage of physical and electronic data
Restricted access and user authorization
Encryption of sensitive data
Regular backups
Firewalls and intrusion detection systems
Annual cybersecurity assessments for third-party providers

6. International Data Transfers

If we transfer personal data across international borders, we ensure that safeguards are in place as required by applicable data protection laws.

7. Data Subject Rights

Under GDPR and similar laws, you have the following rights:

Access: You can request to see the personal data we hold about you.
Rectification: You can correct any inaccurate or incomplete data.
Erasure: You can request deletion of your data, subject to legal obligations.
Restrict Processing: You can limit how your data is processed.
Data Portability: You can receive your data in a commonly used format.
Object: You can object to data processing, such as for marketing purposes.
Withdraw Consent: You can withdraw consent for data processing at any time.

To exercise your rights, contact us at askus@offshoretradingcompany.com. We will respond within one month.

8. Data Breach Management

In case of a data breach, we will:

Assess the breach’s impact
Notify affected individuals and authorities within 72 hours, if legally required
Take corrective action to mitigate risks and prevent future breaches

9. Data Protection Impact Assessment (DPIA)

We conduct DPIAs for any processing activities that could pose a high risk to individuals' privacy. These assessments help identify and mitigate potential privacy risks.

10. Data Protection Officer (DPO)

Our Data Protection Officer (DPO) oversees compliance with data protection laws and serves as the main contact for privacy concerns. You can reach our DPO at askus@offshoretradingcompany.com.

11. Training and Awareness

We provide ongoing training for all employees who handle personal data. Regular awareness sessions ensure that we maintain a strong privacy culture across our organization.

12. Cybersecurity and Third-Party Service Providers

We perform regular cybersecurity assessments of our third-party providers, ensuring they meet industry standards like SOC1 and SaaS compliance.

13. Policy Review

Our Privacy Policy is reviewed annually or as needed to ensure compliance with evolving laws. Any updates will be communicated to all stakeholders.

14. Online Privacy Policy

When you visit our website, we may collect personal data using:

Cookies and Tracking Technologies: These enhance your user experience and provide us with website usage data. You can manage your cookie preferences in your browser settings. Note that disabling cookies may affect some website functionalities.

15. Contact Information

For any questions about this Privacy Policy or to exercise your data rights, please contact our DPO at:

General Inquiries: askus@offshoretradingcompany.com

We’re here to help with any concerns or inquiries about how we handle your personal data.

Cookie Policy

At Offshore Trading Company, we respect your privacy and are committed to being transparent about our use of cookies. Our website uses only essential cookies that are necessary for its proper functionality. We do not use cookies to collect or process any personal data. This Cookie Policy explains what cookies are, the types of cookies we use, and how you can manage your cookie preferences.

1. Use of Cookies

We use cookies to ensure that our website functions properly and provides you with a seamless browsing experience. These cookies do not collect personal data and are necessary for basic website operations.

2. Types of Cookies We Use

Strictly Necessary Cookies
These cookies are essential for the operation of our website. They enable basic functions such as page navigation and access to secure areas of the website. Without these cookies, certain parts of the website may not function correctly. These cookies do not collect any personal information.
Functionality Cookies
Functionality cookies are used to enhance your user experience by remembering your preferences, such as language settings. These cookies do not track your activity on other websites and do not capture personal data.

Note: We do not use cookies for analytics, marketing, or advertising purposes, and we do not track your browsing activities.

3. Cookie Consent and Management

Cookie Consent
Since we only use strictly necessary and functionality cookies that do not collect personal data, explicit cookie consent is not required under international data protection regulations. However, you are informed about the use of these cookies through this policy.
Managing Cookies via Browser Settings
Although we do not use cookies to collect personal data, you can control and manage cookies through your browser settings. You can choose to block or delete cookies, though doing so may affect the functionality of some parts of our website.

For information on how to manage cookies in your browser, please refer to the links below:

4. International Data Transfers

As we do not collect any personal data through cookies, there are no concerns about international data transfers related to cookie usage. All data collected through our strictly necessary cookies is limited to what is needed to support website functionality.

5. Data Retention

Cookies used on our website do not store personal data. Session cookies are temporary and expire once you close your browser. Persistent cookies used for functionality may remain on your device for a set period or until you delete them via your browser settings.

6. Updates to This Policy

We may update this Cookie Policy from time to time to reflect any changes in the way we use cookies or if there are updates in applicable regulations. Any updates will be posted on this page, and we recommend that you review this policy periodically to stay informed.

7. Contact Information

If you have any questions or concerns about this Cookie Policy or how we use cookies on our website, please contact us at:

Email: askus@offshoretradingcompany.com

8. Governing Law and Jurisdiction

This Cookie Policy is governed by and construed in accordance with the laws of the Cayman Islands. Any disputes relating to this policy will be subject to the exclusive jurisdiction of the courts of the Cayman Islands.